Effective
employee communication is a must in today's hectic business climate.
Whether you're a sole proprietor or a Fortune 500 firm,
your employees need to understand their benefits and your personnel
policies.
Employee handbooks and
policy manuals are important tools to help you accomplish these goals.
Copresco's digital on-demand printing offers you the
capability to disseminate information fast and make necessary changes quickly
and economically.
Saddle
stitched booklets are a popular method of communicating employee benefit plan
information and company policies and procedures.
Standard
sizes are 51/2" x 81/2" or 81/2" x 11". Copresco also offers a wide range of
paper stocks and colors to highlight individual sections.
Although Copresco's short-run digital capabilities make
reprinting easy, saddle stitching is best suited for documents that do not
require frequent updating or revisions.
The
looseleaf ring binder format provides maximum flexibility for handbooks and
manuals.
Typical employee handbooks contain individual
sections that describe the companys health care, life insurance, disability
insurance and retirement plans.
A general facts section
is often included to explain how the benefit plans work and how employees can
apply for their benefits.
To make the communications
package complete, an employee policy manual section may be
incorporated.
Individual
pages—rather than complete sections—can be added, deleted or
reprinted and distributed whenever the need arises.
Ring
binders protect the contents better than any other binding method.
Index tab
dividers organize the handbook and provide a professional touch. Mylar binding
of the edges and the index tab adds strength.
Color
coding the tabs makes it easier to find specific sections.
Copresco offers complete services for the production of
ring bound books including imprinting and inserting tabs inline as the document
is reproduced.
A variety of paper stocks, weights and
colors is available to enhance the complete presentation.
Finished
sets can then be drilled, inserted into the binders and shrink-wrapped for easy
handling and shipping.
Black & white may be the
general rule for saddle stitched and looseleaf ring bound employee handbooks
and manuals, but Copresco can also print digital color documents to increase
your overall visual impact.
For a
quick lesson on the many benefits of looseleaf ring binding, take a look at the
October 2005 issue of
Overnight
Lite.
For a technical treatise on index tab
dividers, refer to TechTopics No. 5. Both issues of the
publications are available on the Copresco website.
Then,
when you need employee handbooks, policy manuals or other important documents,
call the company that has all the technical digital tools and skills to meet
your special needs.
Call Copresco.
The Human
Resources Department of a St. Louis concrete construction company calls its ad
agency at 9 a.m. with a major question.
"How can we get
150 copies of our employee policy manual printed in Spanish in six
days?"
"We have a translated copy but are worried about
any changes that may occur when the text is transported into a layout program
to make the booklets."
A call to
Copresco quickly solves the problem. We ask the agency to create a print
quality PDF from the Word file and design a separate cover.
A production proof of the 28-page saddle stitched booklet
is then prepared. And, Presto. You have the Manual Del Empleado De
Campo.
The client
approves the job after comparing our production proof with the original text
document.
Copies of the 81/2" x 11" piece are digitally
printed and delivered on time—and at a significant savings in time and
money.
Copresco doesn't usually promote Microsoft Word as
a page layout program. QuarkXPress, InDesign and FrameMaker are much better
choices for the design of books and manuals.
The Spanish
policy manual, however, is an example of a creative solution to a tricky
problem.
For details on the preparation of PDF files for
print, check out the August and
September 2004 and
January and
March 2005 issues of
Overnight
Lite.
Overnight Lite
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