While techno-hipsters were tweeting each other and swooning over Facebook stars at SXSW Interactive in Austin, network security geeks at the RSA conference in San Francisco were fretting over security risks that the use of social media, such as Twitter and Facebook, pose to the business world.
Never
heard of either event? No matter. Point is Facebook, Twitter and the like are
rampant in the workplace, and today's wired world is here to
stay.
So are the security threats from "friends" you've
never met and "followers" you've never seen. Many are not what they seem, and
some have malicious ulterior motives.
Your
customers and partners know this well. We've all grown used to ignoring
suspicious email, text messages and friend requests.
Fact
is, there is only one communication medium that is fully trusted and fully
safe: print.
There is one area where security can be a hindrance: The PDF files that you send to Copresco for print.
Occasionally we get a password–protected PDF that prevents us from imposing the file properly. We can’t shift images, make color corrections or do any required last–minute editing changes.
Passwords
can restrict end users from copying sections of the PDF, printing and editing
its contents or even opening the file.
While this may be
beneficial for publicly circulated documents, it’s a royal pain for
Copresco that results in lost time and delays in producing your jobs.
To
determine the security status of a PDF, open one on your desktop and choose
File . Document Properties . Security. Each item shown should be
“Allowed.”
Odds are, there’s no security
listing. That’s why you were able to open the file in the first place.
You’ll see a list of the Document Restrictions Allowed (Printing and
Changing the Document, for example).
If any “Security” method or option is active, you need to contact the PDF originator for the password to open and edit the document. Then, give the password to Copresco so that we can quickly turn around your job.
If you
forget a password, it cannot be recovered from the document. It’s always a
good idea to store passwords in another secure location in case you forget
them.
Also, be sure to keep a backup copy of the document
that is not password protected.
Actually,
making two PDFs of the same document is a sound practice.
You can create one security–protected,
lower–resolution copy for easier website posting and for your files.
Send Copresco a high–resolution, press–quality
version with all fonts embedded for our digital printing production.
Watch out for dubious emails, tweets and text transmissions from unwelcome sources—and put your trust in the printed word.
Then, when you need books, manuals and publications that can be trusted—and look great—call the company that’s the leader in digital printing technology.
For more about South by
Southwest Interactive and RSA Conference:
http://sxsx.com/interactive
http://www.rsaconference.com/2010/usa
Follow
Copresco president Steve Johnson (@copresco) on Twitter:
http://twitter.com/copresco
Speaking of tweets,
all versions of the word are banished at Lake Superior State:
http://www.lssu.edu/banished/
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